Facility Condition Assessments

The pre-assessment phase is an essential step in the process, wherein we gather all necessary documentation and information about the history and current condition of the property in order to accurately inform the process and lay the groundwork for a successful FCA project. Information collected during pre-assessment includes:

• • Building plans and drawings
  • Maintenance records
  • Occupancy records
  • Previous assessment reports
  • Unique features or attributes such as historic preservation requirements, local zoning laws, or the presence of hazardous materials

• Site and Surrounding Grounds

While evaluating the property’s exterior, the assessment team will look at outdoor infrastructure such as parking lots, pavement, sidewalks, landscaping, curbs, drainage, lighting, and any other exterior features.

• Building Envelope

This piece of the exterior evaluation examines the roof, walls, windows, and doors, looking for damage as well as potential leaks or other areas of concern.

• Mechanical, Electrical, and Plumbing (MEP) Systems

All MEP systems will be assessed to determine whether they are up to date and in good working order. This includes but is not limited to HVAC systems, electrical systems and wiring, and plumbing systems, including water supply and drainage.

• Elevators and Escalators

Vertical transportation systems will be assessed to ensure they are safe and functioning as they should be. 

• Fire Detection, Notification, and Suppression Systems

All systems related to fire safety will be evaluated as a crucial component of ensuring the safety of occupants as well as complying with fire codes and regulations.

• Interior Finishes and Conditions

As the final piece of the assessment, our team will evaluate the interior, including flooring, ceilings, walls, and any other finishings that may impact the overall appearance and functionality of the property. 

After the site visit, our team will analyze the data collected to identify any potential issues. First, we categorize the data by systems (i.e., MEP systems, fire systems, interior condition). Next, a rating system, like the Facility Condition Index (FCI), is generated.  

The FCI is an industry-standard metric that serves as a benchmark following a facility condition assessment. This metric is calculated by dividing the total cost of existing renewal or repair expenses by the total estimated replacement value.

An FCI rating of 0-5% indicates your property is in fair condition and needs few repairs. A rating of 5-10% indicates the property is in poor condition and needs significant repairs. Anything over 10% is considered to be in critical condition and in need of extensive repairs or replacements.

Finally, we analyze the data to identify specific needs or issues and, where applicable, identify the root cause, severity, and action needed to correct the problem. 

The final Facility Condition Assessment report provides a comprehensive overview that includes the property’s strengths, weaknesses, and potential issues. A summary of the results includes an item-by-item breakdown of the condition of each system or component as well as an explanation of the data analyzed and the FCI rating.

Our Team offers a list of recommended actions based on our findings as well as a strategic plan for prioritizing maintenance, repairs, and capital improvements over both the short-term and long-term.